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How do i invite my employees?

Lees je dit artikel liever in het nederlands? Klik hier

 

FiscFree offers several ways to easily add employees to the platform.

Below is an overview of the available options for inviting employees:

Click the title of the option you want to use to go directly to the corresponding instructions.

 

Instructions: Invite employees manually

  1. Log in as an Administrator.
  2. Go to Companies & People > User Invitations.
  3. Click Create User Invitation.
  4. Select the correct Organization for the employee.
  5. Enter the employee's Email address. (We recommend using the employee's business email address.)
  6. Select the employee's Start date.
  7. Optionally enter the Employee number.
  8. Select the preferred Language for the employee's account.
  9. Click Create or Create & Create New.

 

Instructions: create a registration page

You can easily create a registration page in FiscFree that allows employees to register themselves. Follow the steps below to configure it.

  1. In the left-hand menu, go to People > Registration Pages.
  2. Click Create Registration Page.
  3. Enter a Name for the registration page. (This name is only visible internally.)
  4. Set the Is Published toggle to determine whether the registration link is active.
    • On: The registration link is immediately active and available for use.
    • Off: The registration link is deactivated.
  5. Select the correct Organization for the registration page. (This option is only visible if your environment contains multiple organizations.)
  6. Select the Business Units that may use this registration page.
  7. Configure the Registrations must be approved setting.
    • On: New registrations must first be approved under User Invitations.
    • Off: Employees are automatically approved after completing the registration.
  8. If required, configure an Employee Number Validation Pattern to prevent input errors.
  9. Is your organization's employee number format not listed? Please contact your FiscFree contact person. We'll be happy to help.
  10. Under Allowed Domains, enter the email domains (for example, companyname.com) that employees are allowed to use when registering.
  11. Enter an Employee Number Instruction and select the appropriate language. This helps employees locate the correct employee number.
  12. Optionally enter a custom message on the Thank You Page that employees will see after submitting the registration form. A default message is already available, so this field is optional.
  13. Upload the Logo that should appear on the registration page.
  14. Click Create to save the registration page.

Good to know

After the registration page has been created, the unique Registration URL is immediately available in the overview under People > Registration Pages. You can also edit the registration page at any time by clicking the edit icon at the end of the row.

 

Invite employees via bulk import (coming soon)

Soon, it will be possible to invite multiple employees to FiscFree at once using a CSV file.

As an administrator, you will be able to download a template file, complete it with employee information (for example, exported from your HR system or personnel records), and upload it to FiscFree. The platform will automatically process the data and create multiple user invitations in a single action.

This makes inviting and managing large groups of employees much faster and more efficient.